How to Submit an Online Requisition
Step 01:
Click on the Link given below (Internet Explorer and Firefox are best suitable for this module) and use your credentials to login.
https://bo.aes.ac.in/AES/Logins.aspx?ReturnURL=%2faes%2fdefault.aspx
* Note: You should save this link to your favorites for future use.
Step 02:
Click ‘Purchase’ and choose “Requisition” from the drop-down menu.
Step 03:
Click ‘Add New’.
Step 04:
System shows Default Department, Click this icon to change Department.
Step 05:
Click ‘Action’ icon to choose the correct department from the available list. In our example, only 01 option (Business Office) is available.
Step 06:
Click on the Magnifying Lens Icon and select Financial Year as 2016-2017 for next year ISS Orders.
* REMEMBER TO USE FINANCIAL YEAR AS 2016-17 !!
Step 07:
Choose Type of Order- Import Purchase (for ISS) or Local Purchase.
Step 08:
- Click on Lens icon to pop-up list of available vendors.
- Type V10966 (Vendor code for ISS) in a new opened window and click on SEARCH button.
- Click “Action Button” to select Vendor. This will add Vendor Name and Address Details in the PR form.
Step 09:
- Click on the Blue Arrow to open list of all available items in system.
- Type key words in the item Description box and click Search button.
- Choose the closest item from the list and click on Action Button to enter.
Step 10:
Once we click Action Button in Step 6, system automatically fills the Item Description to the PR form. Now type Catalog/ ISBN #, Required Qty and Unit Price of item. The total (amount) will automatically be calculated by the system.
Step 11:
Click on blue arrow icon for listing Expense Accounts and choose an Expense Account from the available list.
With Step #11, one line item is added to the Purchase Requisition. In order to add more line items to this PR, please follow further steps-
Step 12:
Use Remarks column to share additional information about the item. Click ‘Add’ box to add more Items.
Step 13:
In step 07, where we chose the type of purchase- Local or Import, system automatically picked up 30% rate of Shipping & Taxes for Import Purchases (ISS orders) and 0% for Local Purchases.
Step 14:
Click ‘Submit’ and your record/ order is saved in system.
On successful submission of PR, system will auto generate a PR#. Keep this number for future reference.
Step 15:
In the main screen, you can Edit, View (Print) and Clone requisitions.
Step 16:
Click View and Print requisition for Local Orders and attach invoice or bills (if any). For ISS Orders no printout is required. The approvals for all ISS/ Import orders are done online.
— for any clarifications and questions, please contact Kapil Kapoor at kkapoor@aes.ac.in or call at Extn: 3540 —
